How to Schedule and Conduct a District Meeting

 

You can increase support for the Lymphedema Treatment Act by meeting with your members of Congress at a nearby district office! 

In-person meetings are the single most effective way to
persuade your members of Congress to cosponsor the bill.

 

STEP #1: Submit a Meeting Request

  • Go to the member of Congress’ website – for Senators, for Representatives.
  • Look for a Meeting Request form and follow the instructions.
  • If no Meeting Request form is offered, look for the district office locations and call the one where you wish to set up the meeting. 
  • Scheduling a meeting is not difficult, but it can take weeks or months for them to work you into their schedule.

 

STEP #2: Preparing for Your Meeting

 

STEP #3: What to Bring to Your Meeting

  • The Congressional Information Packet.
  • A one-page personal letter explaining why the Lymphedema Treatment Act is important to you, and stating that you are asking for your Representative/Senator to cosponsor this bill.
  • Any photos you wish to share, such as before and after treatment, complications, etc.
  • Your compression supplies – wear what is appropriate, and bring nighttime and other supplies to show.

 

STEP #4: Executing Your Meeting

  • Relax and be yourself – they don’t expect you to be an expert. Follow the tips in our Advocacy Handbook and let the Congressional Information Packet guide you through the meeting.
  • If you are asked a question you don’t know how to answer don’t guess or make up an answer. Just tell them you’ll get back to them and then Contact Us if you need assistance.
  • Point out the number of cosponsors our bill has in the House and Senate and name any from your state, then ask for your Representative/Senator to cosponsor the bill too.
  • Ask when and how you can expect to hear of your Representative’s/Senator’s decision to cosponsor the bill, and get the contact information of a staff member to follow up with.

 

STEP #5: Following Up After Your Meeting

  • Let us know about your meeting, how it went, and if you need any additional information. 
  • Send a follow up thank you email to the staff contact person within a few days of the meeting. 
  • Continue to send brief polite emails, or call, about every two weeks, reminding the staff that you are eager to know if your Representative/Senator will be cosponsoring the Lymphedema Treatment Act.
  • Remember that some offices only need to be asked, while others need a lot of education and persuasion from their constituents. Every meeting makes a difference and moves us closer to passing the LTA and having coverage for lymphedema compression supplies!