How to Schedule and Conduct a District Meeting
You can increase support for the Lymphedema Treatment Act by meeting with your members of Congress at a nearby district office!
In-person meetings are the single most effective way to
persuade your members of Congress to cosponsor the bill.
STEP #1: Submit a Meeting Request
- Go to the member of Congress’ website – for Senators, for Representatives.
- Look for a Meeting Request form and follow the instructions.
- If no Meeting Request form is offered, look for the district office locations and call the one where you wish to set up the meeting.
- Scheduling a meeting is not difficult, but it can take weeks or months for them to work you into their schedule.
STEP #2: Preparing for Your Meeting
- Read our Congressional Information Packet – it contains the information offices want and need to know, and will prepare you for how to answer questions you may be asked.
- Review our Advocacy Handbook and Meeting Outline – they contain advice about how to conduct your meeting, including talking points and FAQ’s.
- Watch our Advocacy Training Webinars – recordings available so you can watch at your convenience.
- Join your State Team – you’ll be connected with lymphedema advocates in your state, can learn from their experience, and if you would like, ask if others would like to attend the meeting with you.
STEP #3: What to Bring to Your Meeting
- The Congressional Information Packet.
- A one-page personal letter explaining why the Lymphedema Treatment Act is important to you, and stating that you are asking for your Representative/Senator to cosponsor this bill.
- Any photos you wish to share, such as before and after treatment, complications, etc.
- Your compression supplies – wear what is appropriate, and bring nighttime and other supplies to show.
STEP #4: Executing Your Meeting
- Relax and be yourself – they don’t expect you to be an expert. Follow the tips in our Advocacy Handbook and let the Congressional Information Packet guide you through the meeting.
- If you are asked a question you don’t know how to answer don’t guess or make up an answer. Just tell them you’ll get back to them and then Contact Us if you need assistance.
- Point out the number of cosponsors our bill has in the House and Senate and name any from your state, then ask for your Representative/Senator to cosponsor the bill too.
- Ask when and how you can expect to hear of your Representative’s/Senator’s decision to cosponsor the bill, and get the contact information of a staff member to follow up with.
STEP #5: Following Up After Your Meeting
- Let us know about your meeting, how it went, and if you need any additional information.
- Send a follow up thank you email to the staff contact person within a few days of the meeting.
- Continue to send brief polite emails, or call, about every two weeks, reminding the staff that you are eager to know if your Representative/Senator will be cosponsoring the Lymphedema Treatment Act.
- Remember that some offices only need to be asked, while others need a lot of education and persuasion from their constituents. Every meeting makes a difference and moves us closer to passing the LTA and having coverage for lymphedema compression supplies!